Printable visitor log template
A clear visitor log, ready to print or save as PDF. Add your organisation's name, then print as many pages as you need.
| Date | Time in | Full name | Organisation | ID shown | Person / department visited | Purpose | Badge no. | Time out | Signature |
|---|---|---|---|---|---|---|---|---|---|
The columns you need
Date and time of arrival, name, organisation represented, ID shown, person or department visited, purpose, badge number, time out and signature. With these columns you know who is on your premises at any time.
Record only what you need. Avoid copying full ID numbers when a visual check is enough.
Where paper falls short
A paper log is hard to read, gets lost and does not show how long visitors wait. Anyone at the desk can read the names of earlier visitors.
A digital register such as VisitSoft records the same details, notifies the host, prints the badge and produces visit statistics.
Frequently asked questions
How long should a visitor log be kept?
Set a period in your internal policy, limited to what security requires, then destroy the pages. Check the rules that apply to your sector.
Can I fill this template on a computer?
It is designed for printing. For a register on a computer or tablet, visitor management software is a better fit.
See it with your own front office in mind
Tell us how you receive visitors today. We reply within one working day, in English or French.